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Construction Projects
Construction Project Master - allows the user to define projects, with description,
general ledger account, start date, expected completion date, estimated cost, and completed date.
Users can enter detailed cost history (and/or detail will be updated from the Accounts Payable
and General Ledger modules) by project. The detail lines entered are updated to the project total
cost, and track the source, date, reference, quantity/hours, amount, description, and comments for
each detail record. Project detail lines are grouped by categories and projected costs can be
maintained month by month, by fiscal year, for each category line.
Category/Category Line - tables are defined to allow finer breakdown of the accounting
for each project. Sample categories for a project might include Architect/Engineering, and Fees/Permits,
while sample category lines might designate Primary Architect Fees and Inspection/Testing Fees within
the Architect/Engineering category.
Print Construction Projects - Master Listing provides flexible reporting of project
information, including options to print open, completed, or all; sequence by project number or general
ledger account number; print project master records only or detail. Various ranging options are provided
to select projects, general ledger accounts, start dates, completion dates, and posting date/source.
Print Construction Projections - provides an edit/proof list of projection data
entered into the Construction Project Master by detail line.
Construction Worksheet and Summary reports provide reporting for the projects
showing actual costs YTD compared against projections, with variance amounts.
Fiscal Year Summary and Quarterly Summary reports provide planning information by
fiscal year and quarter, showing expenditures to date, and planned amounts remaining, by project.
Purge Construction Projects - allows the user to delete projects completed as of
a specified date.
Accounts Payable Interface - automatically tests invoice distributions for general
ledger account numbers that are used in the Construction Project Master, and requires the user to
identify the project number associated with the invoice distribution. These accounts payable entries are
then posted to the project total cost and project detail history.
General Ledger Interface - automatically updates the Construction Project line
detail for journal entry lines posted to construction-in-process general ledger account numbers. When
a construction general ledger account is used in a journal entry line, a separate pop-up window appears
and prompts the user for project number, category and category line information. These journal entry
lines are then posted to the project total cost and project detail history.
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